Alumil Greece
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PRIVACY POLICY FOR JOB APPLICANTS

1. Accountable for your personal data

Controller of your data is the societe anonyme company under the name “ALUMIL ALUMINIUM INDUSTRY SA”, seated in the Industrial Area of Stavrochori-Kilkis as legally represented, with the following telephone number +302341079300 and e-mail address info@alumil.com (“the Company”). The above Controller Company has appointed a Data Protection Officer with contact e-mail dpo@alumil.com. In the above e-mail address of the Data Protection Officer, you can address all requests for exercising all of your below mentioned rights (under 8).

2. Categories of personal data

Within the framework of selection and recruitment process the Company collects and processes personal data for the purpose of recruitment. For these purposes the Company collects only personal data provided by you, or those that are necessary based on the form to be completed (such as name, patronymic, date of birth, address and email). The Company may also collect personal data about you in the context of your application through browsing of our websites (eg via cookies). Finally, your data is collected via your attached documents such as cover letter and letters of recommendation. It is strongly recommended that you do not submit sensitive personal data (such as health information, religious or political beliefs, etc.) as part of your application.

The categories of personal data processed by the Company in relation to your application include:

• Personal and contact details (eg name, address, email address and contact number)

• Other information (eg knowledge of a foreign language, cover letter, hobbies, interests).

• History of training and work experience

3. Purposes of personal data processing

The Company processes your personal data in relation to your application for the purpose of recruitment and specifically for:

• Processing of your application, including review and analysis of your skills and qualifications with objective criteria, as well as an overall evaluation of your suitability for the job position.

• If your application is successfully evaluated, your personal data will be processed in connection with the establishment of an employment relationship with the Company, in accordance with the specific terms of your contract and applicable law.

• If your application is evaluated negatively, the Company may evaluate your suitability for any other current or future employment opportunities that are available and for which you may be deemed suitable, provided that you have given your consent. In any case you shall have the right to withdraw your consent at any time.

4. Legitimate Basis of Processing

The legal basis for personal data processing is recruitment and performance of the potential contract of employment, including steps prior to that, such as submission of cv, identification and communication with you [Articles 6(1)(b) and 88 of the EU Regulation on the protection of personal data (“GDPR”)]. Moreover, processing of personal data is necessary for compliance with a legal obligation to which the Company is subject or/and for the purposes of the legitimate interests pursued by the Company except where such interests are overridden by your interests or fundamental rights and freedoms. Your consent to processing of your data, in order to fulfil the above-mentioned relevant purposes, constitutes also a legitimate basis of this processing.

5. Safeguards

We assure you that the Company shall take any technical and organizational data protection means and shall make only the optimum, minimum and absolutely necessary use and processing of your data, as defined by the law, and strictly and exclusively for the purpose for which you have provided them to us.

6. Recipients of your personal data

Υour data shall be exclusively processed by and transferred to the Human Resources Department of the Company. However, there are cases when processing of personal data by third parties is necessary within the framework of our mandatory compliance with the national legislation and to the extent (and given) that it is necessary. The Company transfers your data to: (a) the competent tax authorities, labor inspectorate and insurance bodies and (b) the service providers for our Company’s electronic systems and networks – and for the sole purpose of the performance on their behalf of the contract to support our Company.

7. Personal Data retention period

In order to fulfil the above-mentioned purpose of the processing we consider it reasonable and necessary to store your relevant personal data for a period of eighteen (18) months and, in any case, as long as it is necessary according to national legislation. Following that period, the relevant data shall be permanently deleted, unless you provide us anew with your consent under the above conditions.

8. Rights in relation to the protection of your personal data

Without prejudice to the applicable law, you shall have the following rights:

Right to be informed and access: You reserve the right to request information in relation to the personal data which we have received from you and we maintain for the above-mentioned purposes

Right to rectification: You reserve the right to request from our Company rectification of your personal data, in case any of the data that we have the right to process has been altered or incorrectly submitted.

Right to erasure: You reserve the right to request from our Company the complete or partial erasure of your personal data that we are entitled to store and process, either because they are no longer necessary for the purposes for which they were collected, either because you withdraw your consent, or because your data were collected for a purpose that you consider illegal.

Right to restriction: You reserve the right to request from our Company to restrict the processing of your personal data, in terms of quantity, time or in relation to the purpose of their processing.

Right to portability: You reserve the right to receive the personal data you have provided us with, in a structured, commonly used and machine-readable format, as well as the right to transfer them further without objection, given that the processing is being carried out on the grounds of your consent.

Right to object: You reserve the right to object to the use of your personal data for legal purposes unless we have compelling legitimate grounds for the processing that override your interests, rights, and freedoms; or we need to continue processing your personal data to establish, exercise, or defend a legal claim.

Right to revoke your consent: You shall have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

For each of the above-mentioned rights that you exercise, the Company will reply within one (1) month from the receipt of the request or in the case of objective difficulties, complexity of the request or the number of requests, the Company shall respond, within a maximum period of three (3) months in total, either by accomplishing your request or by justifiably refusing to perform what you have requested for legitimate reasons expressly specified in GDPR. You reserve the right to withdraw your previously given consent at any time by submitting a relevant written request to the e-mail address of the Data Protection Officer dpo@alumil.com.

9. Contact

For any inquiries about the selection and recruitment process please contact us via email recruitment@alumil.com.